title = "Maintenance Records: Format and Retention Requirements"

content = """
Maintenance records provide the documented history of all maintenance activities performed on equipment assets at Ridgecrest Metalworks. Complete and accurate records are essential for demonstrating regulatory compliance, supporting warranty and insurance claims, enabling failure analysis, and planning future maintenance activities.

Types of maintenance records:

Asset register: The master list of all plant and equipment assets, including: asset ID, description, manufacturer, model number, serial number, installation date, location, and maintenance classification (critical / important / general). The asset register is the foundation of the CMMS and is updated when equipment is added, modified, or decommissioned.

Preventive maintenance records: For each completed PM, the work order records the asset, date and time of service, tasks performed (each checklist item), measurements taken (oil level, belt tension, bearing temperature, insulation resistance), consumables used (filter type and part number, lubricant type and quantity), technician identity, and time taken. PM records are retained in the CMMS and are the primary evidence of maintenance compliance for audits and insurance inspections.

Breakdown and repair records: Breakdown work orders document the fault, diagnosis, repair actions, parts used, and time to repair. This data is the source for MTBF and MTTR calculations. Breakdown records also document whether root cause was identified and whether a CAPA was raised.

Calibration records for maintenance instruments: Tools used for maintenance measurement (torque wrenches, vibration meters, alignment systems, insulation resistance testers) are themselves calibrated; their calibration certificates are filed in the calibration system.

Third-party inspection certificates: Statutory inspections by external competent persons — annual thorough examination of lifting equipment (cranes, hoists) per PSSR/LOLER (or ASME B30 equivalent), pressure vessel inspection, and boiler certification — are retained as legal compliance documents for the lifetime of the equipment or minimum 10 years from date of inspection.

Retention requirements: General maintenance records (PM records, breakdown work orders) are retained for a minimum of five years. Calibration records are retained per the calibration procedure (minimum three years). Statutory inspection certificates for lifting equipment and pressure vessels are retained for the life of the equipment. All records must remain legible and accessible; electronic records must be backed up and protected against accidental deletion.
"""

version = "0.0.1"
