---
phase: 01.7-refactor-artifacts-for-grep-synergy
plan: 04
subsystem: documentation
tags: [templates, workflows, grep, coherence]

# Dependency graph
requires:
  - phase: 01.7-01
    provides: Grep-optimized WORK.md and PROTOCOL.md artifacts
  - phase: 01.7-02
    provides: Pair programming workflows
  - phase: 01.7-03
    provides: README and philosophy documentation
provides:
  - Coherent template system with no orphan references
  - STATE.md fully removed (merged functionality into WORK.md)
  - Final workflow set: moodboard, whiteboard, execution, checkpoint, housekeeping
  - WORK.md examples use [EXAMPLE-NNN] to prevent grep confusion
affects: [distribution, evaluation, all future template usage]

# Tech tracking
tech-stack:
  added: []
  patterns:
    - "Example entries use [EXAMPLE-NNN] pattern to prevent grep confusion with real [LOG-NNN] entries"
    - "All state tracking in WORK.md Current Understanding, no separate STATE.md"

key-files:
  created: []
  modified:
    - src/gsd_lite/template/PROTOCOL.md
    - src/gsd_lite/template/WORK.md
    - src/gsd_lite/template/INBOX.md
    - src/gsd_lite/template/workflows/execution.md
    - src/gsd_lite/template/workflows/housekeeping.md
    - src/gsd_lite/template/workflows/moodboard.md
    - README.md
  deleted:
    - src/gsd_lite/template/STATE.md
    - src/gsd_lite/template/workflows/promotion.md
    - src/gsd_lite/template/workflows/revisit.md

key-decisions:
  - "Remove STATE.md completely - state tracking unified in WORK.md Current Understanding"
  - "Delete promotion.md and revisit.md workflows - outdated compared to current vision"
  - "Use [EXAMPLE-NNN] pattern for WORK.md examples to prevent grep collision with real [LOG-NNN] entries"
  - "Final workflow set: 5 workflows (moodboard, whiteboard, execution, checkpoint, housekeeping)"

patterns-established:
  - "Grep coherence checks: STATE.md, ephemeral, promotion.md, revisit.md should all return 0 matches"
  - "Example content must use different patterns from real content to prevent grep confusion"

# Metrics
duration: 3min
completed: 2026-01-27
---

# Phase 1.7 Plan 4: Final Coherence Verification Summary

**Completed template refactor with STATE.md deletion, outdated workflow removal, and WORK.md example pattern fix for grep safety**

## Performance

- **Duration:** 3 min
- **Started:** 2026-01-27T16:53:07Z
- **Completed:** 2026-01-27T16:56:46Z
- **Tasks:** 2 automated checks + checkpoint feedback fixes
- **Files modified:** 10 (7 modified, 3 deleted)

## Accomplishments

- Removed STATE.md completely and updated all references to WORK.md
- Deleted outdated workflows (promotion.md, revisit.md) and updated router
- Fixed WORK.md example pattern bug using [EXAMPLE-NNN] to prevent grep confusion
- Verified all coherence checks pass (no orphan references)
- Finalized workflow set to 5 core workflows

## Task Commits

All checkpoint feedback was addressed in a single commit after automated checks completed:

1. **Task 1: Automated coherence checks** - `e442e10` (refactor)
2. **Task 2: Log format consistency check** - `9daa90c` (refactor)
3. **Task 3: Fix checkpoint feedback issues** - `c25e7a2` (refactor)

## Files Created/Modified

### Modified
- `README.md` - Updated workflow list, coherence checks for deleted files
- `src/gsd_lite/template/PROTOCOL.md` - Removed STATE.md references, updated router to only include 5 workflows
- `src/gsd_lite/template/WORK.md` - Changed examples from [LOG-NNN] to [EXAMPLE-NNN] pattern
- `src/gsd_lite/template/INBOX.md` - Updated LOOP-NNN generation without STATE.md
- `src/gsd_lite/template/workflows/execution.md` - Changed STATE.md references to WORK.md
- `src/gsd_lite/template/workflows/housekeeping.md` - Removed STATE.md from initialization check
- `src/gsd_lite/template/workflows/moodboard.md` - Updated example status blocks to reference WORK.md

### Deleted
- `src/gsd_lite/template/STATE.md` - Functionality merged into WORK.md Current Understanding
- `src/gsd_lite/template/workflows/promotion.md` - Outdated workflow
- `src/gsd_lite/template/workflows/revisit.md` - Outdated workflow

## Decisions Made

**Decision 1: Complete STATE.md deletion (not deprecation)**
- **Rationale:** User feedback: "if we are decommissioning STATE.md then should just do so. shave it off clean please from all artifacts and workflows"
- **Impact:** All state tracking now in WORK.md Current Understanding section. Simplified artifact set.

**Decision 2: Remove promotion.md and revisit.md workflows**
- **Rationale:** User feedback: "router coherence with workflows: consider the current workflows we have - are all of these still up to date with our vision or can any of them be decommissioned? just remove them clean if is"
- **Impact:** Final workflow set: moodboard, whiteboard, execution, checkpoint, housekeeping (5 workflows)

**Decision 3: Change WORK.md examples to [EXAMPLE-NNN] pattern**
- **Rationale:** User feedback: "bug: because our distribution script will scaffold WORK.md including the examples, the fact that we're using the same systematic pattern [LOG] and other keys in the example means that agent will grep and consider those as project state which is incorrect"
- **Impact:** Grep queries for `[LOG-` no longer match example entries. Clear separation between instructional content and real log entries.

## Deviations from Plan

None - plan executed exactly as written, plus checkpoint feedback incorporated.

## Issues Encountered

None - all automated checks passed, checkpoint feedback addressed systematically.

## Next Phase Readiness

**Phase 1.7 complete and ready for deployment:**
- All templates coherent with no orphan references
- Grep patterns verified to work correctly
- Example content won't confuse agents using grep
- Final workflow set documented and aligned with README

**Coherence verification passes:**
- `grep "STATE.md" src/gsd_lite/template/` → 0 matches
- `grep "ephemeral" src/gsd_lite/template/` → 1 match (explaining WORK.md is NOT ephemeral)
- `grep "promotion.md\|revisit.md" src/gsd_lite/template/` → 0 matches

**Ready for:**
- Distribution script updates (if needed for deleted files)
- Evaluation testing with new templates
- Production deployment

---
*Phase: 01.7-refactor-artifacts-for-grep-synergy*
*Completed: 2026-01-27*
